Category: Getting Started 11. Media Components – Media Items

Create a New Media Type

All media types must be created in cAdmin or the presenter will not be able to upload that specific file in their Portal. For example, if an MP3 file is not created as a possible media type upload, presenters will not be able to upload MP3 files. This streamlines the uploading process for presenters and weeds out any unwanted files.

PPTX File Type Extension Options and Conversions

At the top, name the media type (e.g., PPTX). Add an optional Description (e.g., Oral Presentation). Next, choose an icon the presenters will see in the Portal for the media type (e.g., a laptop for a presentation). 

PowerPoint or PPTX has the most File Type extension (or convert) options including HTML5, IMG, MP4, and Video On Demand. File Type extensions are an OPTIONAL media type conversion each association may choose if they have very specific needs (not necessarily needed).  

– PPTX to IMG: This option is for large 1-page ePosters converted to a high resolution
– PPTX to MP4: If the PPTX is video-heavy, this may be a good option
– PPTX to Video On Demand: This option allows attendees to consume the video on a player after the presentation
– PPTX to HTML5: This is an option, but it is not recommended. The conversion process is long and some elements in PPTX don’t always convert to HTML5

After PPTX, the options are PDF, MP4, MP3, and IMG.
– PDF IMG (hi-resolution) converts to a high-resolution image (mainly for ePosters)
– MP4 Video On Demand allows attendees to watch the video at any time

If checked, the Conversion Success flag gives the administrator more information about how the file is converted. Save when finished. 

 NOTE: Admins can create multiple media file types to accommodate the meeting (e.g., one media type may be a PPTX, and another media type might be a PDF handout). 

Media Item Types

What is a CTI Meeting Technology media item? Media items (or types) are the technologies speakers use to present their presentations (e.g., PPTX, MP4, PDF). 

CTI provides 5 main media items

– PPTX: files are used in Microsoft PowerPoint, a presentation program used to display content in a slideshow format. Each slide can contain graphics, formatted text, videos, music, animations, and more
– PDF: stands for the Portable Document Format, used to display documents in an electronic form independent of the software, hardware, or operating system they are viewed on
– MP4: a standardized video file format; almost all video players support MP4
– MP3: MP3, M4A
– IMG: PNG, JPEG

In summary, presenters can upload the following file types: PPTX, PDF, MP4, MP3, M4A, PNG, and JPEG files.

Convert ePoster Audio Media Files

Suppose an ePoster file is not playing audio on cAttendee. In that case, you need to convert the ePoster file with no audio to an mp4 by going to the presentations tab on cAdmin, searching for the specific control number, downloading the file, converting it to an mp4, and replacing the old file. Please see the outline below:

1. On the attendee page, go to the specific poster and copy the control number at the end of the URL:

2. Go to the admin backend, navigate to “Presentations,” and search for the specific control number:

3. Go to the file, you will see the information regarding the uploaded file

4. Download the existing file via the download option, convert it to MP4 on your device

5. Replace the existing file with the new mp4 using the replace icon. Choose the file and upload it

6. It will upload, and you will be able to see it on the platform:

7. Once uploaded, you can play the audio on the platform:

Allow Replacing uploaded media items

On the Session details, Presentation details, and Media Items pages, we introduced a new button for administrative users to “Replace” an existing file, therefore, deleting the old file automatically. This button will save administrators time in deleting the old file and make the process of uploading a new file more automated.

On the Session details, Presentation details, and Media Items pages, we introduced a new button for administrative users to “Replace” an existing file, therefore, deleting the old file automatically. This button will save administrators time in deleting the old file and make the process of uploading a new file more automated.