Email communication can be sent to individual presenters using the mail icon on the right side of the row of a specific presenter, as in the image below.
Click on the envelope icon and choose either:
– System email: Managed within the Venue system
OR
– Personal email: Needs a default mail client outside the venue meeting system (e.g., Outlook & Gmail)
The system will add default email text with a link to the presentation upload page in the collection portal. This link may be removed if the purpose of the communication doesn’t include sending the presenter to the presentation upload page.
Email communication can also be sent to a group of presenters. To send to a group of presenters, select the presenters to whom you wish to send the email by checking the box on the left side of the name.
Note that the upper righthand portion of the page now displays the message “3 presenters selected”. Now click the mail icon next to the message and see the pop-up.
The text from this email can now be edited as appropriate to send to the selected presenters, as in the case below:
